My Capacity & Focus™ – Optimise your energy management

Plan your work around your energy — not against it.

My Capacity & Focus™ is a planning dashboard designed to help you understand how you work best, assess your true capacity, and protect your focus in demanding periods.

It supports better decisions about what to prioritise, what to pause, and how to work in a way that is sustainable — not just productive.

This tool is especially useful when work feels full, energy feels stretched, or focus is under pressure.

What this dashboard helps you understand

My Capacity & Focus™ helps you step back and answer essential questions such as:

• When do I do my best work?

• What is currently draining vs fuelling my energy?

• Am I overcommitted right now?

• Where does my focus need protecting?

• What needs to change to sustain success in this period?

It’s designed to be used as a check-in, not a task list — helping you adjust how you work before overwhelm sets in.

Who this is for

This dashboard is particularly powerful for:

• Business owners

• Leaders and managers

• Knowledge workers

• Anyone balancing multiple priorities, roles or responsibilities

If your work relies on focus, thinking, and decision-making, this tool helps you manage the human operating system behind your success.

What’s included

1️⃣ Energy & Focus Mapping

Create a clear snapshot of your energy across the day or week:

• High-energy times

• Low-energy times

• Best use of each (deep work, admin, meetings, rest)

This section helps you align work with energy rather than forcing productivity at the wrong times.  Pairs seamlessly with My Weekly Plan™.

2️⃣ Capacity & Commitment Check

A visual way to assess whether you’re operating within your limits:

• Key commitments (work, personal, business)

• Capacity rating (1–10)

• Clear indicator: Too much / Just right / Underused

This supports earlier, healthier decisions about workload — before burnout, not after.

3️⃣ Focus Protection Zones

A dedicated space for attention management, not task management:

• Top 1–3 focus priorities for the period

• Common distractions or interruptions

• Boundaries to protect focus (time blocks, no-meeting zones, limits)

This helps you actively protect what matters most.

4️⃣ Energy Drains vs Energy Builders

Two simple but powerful lists:

• What consistently drains my energy?

• What reliably restores or energises me?

This reinforces sustainable success and helps you design ways of working that support long-term performance.

How to use it

Use My Capacity & Focus™ weekly, monthly, or at the start of demanding periods to recalibrate how you work. It complements the wider Planning My Success® system and works especially well alongside My Weekly Plan™.

This is not about doing more.
It’s about doing what matters — with clarity, capacity and focus.